School Office Administrator and Admissions Co-ordinator

St Paul’s Cathedral School is a co-educational independent preparatory school (Reception to Y8). The majority of our (up to 285) pupils are Day Pupils. We also educate the Choristers of St Paul’s Cathedral who are boarders at the school, accommodated in a purpose-designed boarding house. We are looking for additional support in our school office for the remainder of this academic year - to start as soon as possible.

School Office Administrator and Admissions Co-ordinator - this is a new role and responsibilities will include:

• to support the School Secretary with administrative running of the School Office.
• to support the Senior Team with administration as required.
• to co-ordinate the Pupil Admissions process for day pupils.

General Administrative Duties

• Supporting the School Secretary to manage pupil and staff database.
• Supporting with administration e.g.: photocopying, filing and archiving
• Supporting with school correspondence and communications e.g.: newsletters
• Producing documents as required e.g.: parent letters, information for events.
• Co-ordinating diaries for the Head and Deputies as needed.
• Dealing professionally with parent and staff queries, and supporting visitors.
• Providing cover for the administrative team for holiday periods or periods of absence.

 Specific Admissions Co-ordinator Duties

• Providing a welcoming and helpful point of contact to prospective parents and pupils throughout the admissions process
• Dealing with all enquiries to the school which come in via admissions@spcs.london.sch.uk (the school’s main email inbox), phone or via website, forwarding on or actioning as required
• Arranging tours of the school
• Arranging meetings with Head or Head of Pre-prep for prospective parents
• Receiving and acknowledging registration forms, liaising with Finance Department to confirm payment of registration fee, entering details on school databases (ISAMS)
• Filing all registration forms according to year of entry, and managing the waiting list.
• Inviting registered pupils to assessment (in September for November 4+ entry and October for January 11+ places)
• Arranging assessments at other times during the school year for occasional places in conjunction with Deputy Head Academic/Head of Pre-prep
• Liaising with key staff (School Secretary, Bursar, SENCO, Deputy Head – DSL, Deputy Head Academic, Head of Data and Assessment), Cathedral Music Dept, to ensure all aspects of pupil admissions are appropriately considered
• Developing relationships with sending schools and nurseries, promoting the opportunities offered by SPCS
• Supporting with Open Days and new parent and pupil events.
• Issuing, tracking and monitoring joining forms from new parents.
• Working with the lead for Chorister recruitment to support admissions into boarding.

Please see full job description and person spec attached.

Please use the School's Application Form (not the TES).

Application deadline: Monday 20th January 2025