School Secretary

We are looking for a committed and friendly School Secretary to join our popular independent school in Putney, south-west London. 

The successful candidate will be organised, able to multi task and have excellent administrative skills. The school office is at the centre of everything that goes on in school and whilst duties will be varied this will include being the first point of call for parents and assisting colleagues.

You will also need to be first aid trained.

This role is full time, term time only and we are looking for someone to start asap.

KEY RESPONSIBILITIES:

• Answer the main school telephone and take messages as appropriate.
• Answer the door to visitors, contractors and suppliers ensuring they are signed in and notifying the appropriate member of staff. Make sure all visitors are given a visitor lanyard to wear and have the appropriate DBS clearance.
• Organise the daily pupil bus schedule and deal with any matters which may arise, liaising with the bus company is needed.
• Greet the pupils from the bus and escort them to the appropriate buildings.
• Collect all bus pupils from their extra-curricular activities ensuring that they are put onto the bus home.
• Manage the school clubs, liaising with the external club providers.
• Keep the School database, iSAMS up to date with pupil and parent information.
• Record pupil absences and deal with the registers daily for purpose of Health and Safety. Contact parents if pupils are absent and liaise with the class teachers and Designated Safeguarding Lead if any anomalies arise.
• Compile a weekly attendance report for the DSL.
• Collate and distribute the weekly staff bulletin.
• Respond to any parental and staff enquiries as appropriate.
• Respond to all emails, briefing the Headmistresses’ PA if matters of concern arise.
• Administer first aid as appropriate.
• Book all transport for school trips, liaising with staff to ensure locations and timings are correct.
• Keep pupil files up to date including updating the change of parent’s details e.g. address / telephone contacts.
• Order all stationery for the school, liaising with each budget holder.

THE IDEAL CANDIDATE WILL HAVE:

• Highly effective communication skills.
• Excellent ICT skills, in particular in the Office 365 suite of applications.
• Ability to work on own initiative.
• Excellent organisation and planning skills.
• Ability to approach confidential matters with discretion, sensitivity and diplomacy.
• Ability to liaise confidently with all staff, parents and the wider community.
• Friendly, enthusiastic and approachable manner.
• A First Aid qualification