SPECIAL EDUCATIONAL NEEDS & DISABILITIES Administrator

SEND Admin (SPECIAL EDUCATIONAL NEEDS & DISABILITIES Administrator)

NJC Scale 5 SCP (15-17) Pro Rata £27,703/- to £28,567/-

Full Time October 2024 (36 Hours / 40 Wks)

Grey Court is a vibrant, successful and well-established school situated on an impressive site close to the River Thames and Richmond Park. Rated as outstanding in all areas in March 2013, then in January 2018 and now once again in February 2024, we continue with our ambitious vision for both staff and students. Come and join us!

About the role

The SEN Administrator will be expected to work under the direction of the SENDCO and assist in running the administrative & Operational needs of the SEN Department. To take directions and work alongside the SENCO to ensure the smooth running of Newman house. The post requires someone who is exceptionally well organised and efficient, is used to dealing with a diverse workload, and has excellent communications skills. 

Roles and Responsibilities

• Manage the administration of the EHCP review process including scheduling of annual reviews, gathering of reports from school staff and completion of annual reviews in line with statutory timeframes. 
• Arrange interim and emergency annual reviews as required.  
• Co-ordinate and communicate the EHCP and annual review process to stakeholders and staff.  
• Produce and communicate the annual review schedule to all staff.  
• Prioritise caseload and produce invitations for annual reviews, prepare annual review paperwork, including amendments to EHCP reports, in line with school and statutory timeframes.  
• Collate, proof read and send out accurate reports both before and after the annual review meetings in line with statutory timeframes and the SEN Code of Practice.  
• Attend review meetings to take minutes and capture actions agreed at the meeting.
• Monitor applications for increased pupil/student funding, liaising with the Local Authority as appropriate.
• Ensure that actions agreed at EHCP review meetings are followed up as part of the process including requests for additional funding and any proposed transition.  
• Communicate effectively, both verbally and in writing, to stakeholders, adapting communication as required.  
• Use the school’s information systems to input and retrieve information required to support the EHCP review process.  
• Gather and securely store the collection of confidential and non-confidential reports from external agencies that are required to complete the EHCP review process in both paper and electronic format.  
• Under the direction of the SENDCo, implement changes and updates to the EHCP review process.  
• Provide administrative support to the SENDCo in responding to tribunal and appeal hearings.  
• Provide administrative support to the SENDCo around the development of projects in the SEN area.  
• Provide support and advice to staff regarding the annual review and associated processes.  
• Establish good working relationships and communication with agencies, professionals and families by acting as the primary contact for SEND queries.  
• Archive SEN paperwork in line with MAT policy.
• Work under the direction of the SENDCo to deliver a comprehensive range of administrative tasks to a high standard. 

About you

You must be committed to being a team member who will want to ensure that all SEN students, at all academic levels, receive an outstanding experience in their academic support. 

• Have a good working knowledge of the school’s management information systems, as well as other administrative systems.
• The ability to support and overview the work of Learning Support Assistants working with SEND students
• Excellent communication skills and an ability to work within a team.
• Excellent management and organisational skills and experience of leading/managing staff
• The necessary communication skills enabling liaising with a variety of external agencies including parents.
• Knowledge of the new SEND Code of Practice
• The ability to pay attention to detail and put in place data driven interventions

About us

As a training school we value the continuous development of our staff and offer a full range of professional training opportunities including in-house and cross-MAT CPD and national leadership programmes. We also have a structured support programme for early career teachers (ECTs) and trainee teachers.

Grey Court is committed to recruiting the very best teachers and support staff to benefit student experience in the classroom. We are an Ofsted rated outstanding school offering a comprehensive range of GCSEs, A levels and BTEC level 3 diplomas. We serve a diverse community and ensure we bring out the best in each student, be that through following vocational or academic pathways.

Grey Court is part of the Every Child, Every Day multi academy trust which is made up of three local secondary schools. We are based in the London borough of Richmond, with good public transport links and close to the river Thames and Richmond Park. 

Grey Court is committed to safeguarding and promoting the welfare of children and expects all staff and volunteers to share this commitment.  

If you would like to work with us, we look forward to hearing from you.

Closing date: 12 PM September 23rd, 2024.

Interview date: TBC

For more information about Grey Court School please visit our website. 

For an informal discussion please contact Ms. Patricia Cook via email. 

Job Applications can only be made through the TES Website.

We reserve the right to close the advert early should an appropriate candidate be identified. 

Only shortlisted candidates will be called for an interview.

If you do not hear back from us within a week of the closing date, please assume you have not been shortlisted this time.

 The Governing and Trust Bodies are committed to safeguarding and promoting the welfare of all our children and expect all staff to share this commitment. We fully recognise our responsibilities for safeguarding and child protection. 

 Any offer of employment will be subject to receipt of satisfactory pre-employment checks, including an enhanced disclosure and barring service (DBS) check, overseas criminal record checks where relevant, background check including an online check of the applicant’s social media accounts and receipt of satisfactory references.

 It is an offence to apply to work with children if you are barred from engaging in regulated activity relevant to children. The schools within the Trust are committed to all aspects of personal development, are inclusive and seek to ensure every student achieves to the best of their ability.