Academic Administrative Assistant

We are seeking a highly organized and detail-oriented individual as an Academic Administrative Assistant to join the world’s leading boarding school, Institut auf dem Rosenberg. As an Academic Administrative Assistant, you will play a vital role in supporting the smooth operation of our academic department and providing administrative assistance to the Head of Academic Faculty and Academic Artisans. This is an exciting opportunity to contribute to the educational journey of students from diverse backgrounds and cultures.

Responsibilities

• Provide administrative support to the academic department, including managing schedules, coordinating meetings, and maintaining accurate records.
• Assist in the coordination and execution of academic events, such as workshops, conferences, and parent-teacher meetings.
• Collaborate with faculty members to prepare course materials, including syllabi, handouts, and presentations.
• Assist in the creation and maintenance of academic databases, student records, and grading systems.
• Respond to inquiries from students, parents, and staff regarding academic matters, providing timely and accurate information.
• Support the admissions process by assisting with application reviews, organizing interviews, and maintaining admission records.
• Coordinate with other administrative staff to ensure efficient communication and workflow across departments.
• Assist in the preparation and distribution of academic reports, progress reports, and transcripts.
• Perform general office tasks, such as filing, copying, and organizing documents.
• Coordinate purchasing of office and scholastic materials.

Requirements - ideal candidates will have

• Bachelor's degree in a relevant field (Education, Administration, or similar).
• Previous administrative experience in an academic or educational setting is highly preferred.
• Strong organizational skills with the ability to prioritize tasks and manage multiple responsibilities simultaneously.
• Experience organising events and projects. 
• Excellent attention to detail and accuracy in maintaining records and documentation.
• Strong IT Skills, proficiency in using office productivity software, such as Google Workspace or Microsoft Office Suite and high aptitude to learn new software.
• impeccable English, strong interpersonal and communication skills, with the ability to work effectively with students, parents, faculty, and staff from diverse backgrounds.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Knowledge of international educational systems and procedures is an asset.
• Readiness to thrive in a collaborative and entrepreneurial environment. 
• Dedication to the ongoing development and excellence of Institut auf dem Rosenberg and a commitment to the school's values and ethos.

The School

Institut auf dem Rosenberg is a prestigious and leading independent boarding school for students aged 4-19 years, offering an international education to pupils from all over the world. We have pioneered ways to educate children and young adults according to their individual abilities, talents and goals for the past 130 years.

Our value-based philosophy is to educate students in preparation for the challenges of the 21st Century. The school offers International GCSEs and A-Levels, US High School Diploma with Advanced Placement examinations as well as the IB Diploma.

The school also operates a one-of-a-kind Talent & Enrichment programme offering an abundance of co-curricular and sports programmes as well as the world’s first school-owned Creative Lab, a learning and experimentation environment.

Important links:

https://instrosenberg.ch/index.html

https://vimeo.com/287133380

https://instrosenberg.ch/enrichment.html

https://www.youtube.com/watch?v=5WfXBqNJXYw

We Offer:

• a rare opportunity to work in a highly successful, entrepreneurial and internationally renowned school.
• a truly international environment with outstanding facilities.
• collaborative colleagues committed to excellence.
• an entrepreneurial working atmosphere, dedicated to ensuring every student can follow an individual development plan IDP® to maximise their potential.
• attractive remuneration package and optional accommodation for those relocating to Switzerland.

To Apply

Candidates should supply a CV, letter of application detailing clearly their suitability for the post, and contact details of three referees. Send to recruitment@instrosenberg.ch, stating “Academic Administrative Assistant" in the subject-line.

Closing date for applications: October 31, 2024. Early applications are encouraged and the school reserves the right to appoint before the deadline for applications. Initial interviews will be conducted online. Any offer of appointment will be subject to child-protection screening including reference checks with previous employers, and clearance from the Disclosure and Barring Service (previously known as CRB) or equivalent.

Note: This job description outlines the general nature and key responsibilities of the role. It is subject to periodic review and amendment to meet the changing demands of the school.