Administration Coordinator

Job title: Administration Coordinator (Co-Curricular Learning & Systems) 

Salary: Up to £30,000 per annum, pro rata

Job type: Full time, Term time only + 10 days to be worked during school holidays

Oakfield Preparatory School Dulwich, London, SE21 8HP     

An Education Development Trust school for children aged 2-11 years

Oakfield is a vibrant independent preparatory school in the heart of Dulwich. It is an exciting community where everyone feels valued and respected. Children are treated as individuals, nurtured and cared for – we stimulate high academic achievement by building self-esteem.

We are looking for an Administration Coordinator (Co-Curricular Learning & Systems) to support the Deputy School Business Manager and the Operations team with day-to-day activities ensuring colleagues are supported to maintain a thriving school community.

We are looking to improve our use of digital platforms and systems and the suitable candidate will facilitate and develop the use of our Engage MIS (the school’s management information system) and support teaching and operations colleagues to work in a more streamlined manner. The MIS platform is integral to the running of the school and we are looking for candidates with strong digital skills who are comfortable developing expertise in new platforms.

Previous experience as a School Administrator or similar role is essential (Co-curricular Learning admin experience desirable). The successful applicant will be someone who takes the initiative with a focus on the solution and understands and applies the principles of responsibility and accountability. They will need a strong background in Administration which will be reflected in their recent previous roles. In addition, the Administration Coordinator (Co-Curricular Learning & Systems) role requires a collaborative approach along with excellent interpersonal, organisational and communication skills. They need to be highly astute and dynamic, innovative and effective at identifying and implementing solutions to problems.

In addition to this the school requires someone with strong communication skills to coordinate our thriving wrap around care offering, supporting club leaders to effectively deliver quality clubs and activities which meet the high standards of our school community.

The role is term time only, 35 hours per week, plus an additional 10 days working during school holidays.

You will have: 

• Comprehensive knowledge of Microsoft platforms and an understanding of how to help upskill inexperienced users
• Working knowledge of Data Protection legislation
• Demonstrable experience with cloud-based systems, including Teams and O365
• Evidence of having managed multiple, varied projects and tasks on time and to a high standard
• Experience of working in cross-functional teams
• Evidence of stakeholder engagement
• Experience of managing projects, contractors and dealing with suppliers
• Experience of communicating technical information to non-technical users

Closing date: Sunday 5 May.

Interviews: To take place in person on a rolling basis at Oakfield School with the School Business Manager, Deputy School Business Manager and other members of the School's Operations team. The process will involve a panel interview and a task-based exercise.

Application process: Please visit the EDT website to submit a completed application form and supporting statement detailing how you meet the competencies in the job specification and why you think you are suitable for the post.

Education Development Trust is committed to safeguarding and promoting the welfare of children and adults whom we work with and come into contact with around the world. All applicants are subject to thorough screening and successful candidates are subject to the relevant level of criminal record checks with national police authorities or the UK’s Disclosure and Barring Service (DBS). This will be at minimum a basic DBS check.

At Education Development Trust, we strive to create a workplace where everyone feels valued, can be themselves and knows they can reach their full potential. We embrace and celebrate our differences through various initiatives and support colleagues through a number of staff networks. We’re committed to building a strong, diverse workforce and making Education Development Trust an inclusive place to work. If you have specific requirements or adjustments, please let us know if there is anything we can do to support your application. We are proud to be a member of the Disability Confident employer scheme.