Administrative Assistant
Fulham School
Hammersmith and Fulham
- New
- Salary:
- Negotiable
- Job type:
- Full Time, Fixed Term
- Start date:
- 13/01/2025
- Apply by:
- 24 December 2024
Job overview
Fulham Senior is part of Fulham School; an independent, co-educational school for children from Reception upwards. Co-education and celebrating diverse abilities across academic, creative and sporting pursuits are at the heart of all we do.
Our campuses are located in the heart of Fulham and well connected to public transport routes.
We offer a broad education where diverse abilities are recognised, celebrated and given fullest expression; this has been at the core of our ethos since the School was founded. Our curriculum encourages the development of creative, problem-solving individuals with tenacity, kindness and secure self-worth; Fulham has always set out to bring out the best in every pupil and we are committed to continuing this unusually nurturing culture.
We have high expectations at Fulham and this, in turn, encourages our pupils to be involved and inquisitive and to show ambition both in and out of the classroom; this type of confidence, social awareness and open approach to life-long learning is needed to succeed not just in their next academic steps, but in a fast-changing and increasingly challenging world.
The same ambition holds true for our staff team. Being a part of the Inspired network of 100+ schools means that there are always colleagues and connections on hand for advice, inspiration and collaboration. Teachers are expected to play a full role in the pastoral and extracurricular life of the school.
We are looking for a committed, passionate and enthusiastic Administrative Assistant to join the school in April 2024. The role will be based at the Senior site. We are developing our facilities and curriculum, so there is a real opportunity to play a role in how our provision takes shape.
Fulham School is committed to safeguarding and promoting the welfare of children and expects all staff to share this commitment. Applicants must be willing to undergo a number of safeguarding checks including an enhanced DBS check, reference checks from previous employers and, where applicable, Barred List and Prohibition checks.
KEY RESPONSIBILITIES:
Support for Head of Seniors
- To have responsibility for diary management for the Head of Seniors and be responsible for entering all appointments and assisting the Head of Seniors to manage their time efficiently and effectively;
- To ensure the Senior Head is always briefed on important correspondence, particularly when away from the office;
- To field incoming phone calls to the Senior Head where necessary;
- Coordinating refreshments and minute-taking where appropriate, maintaining confidentiality and discretion at all times;
- To produce letters, reports and other documents for the Head where required.
School Administration
- To provide a warm and friendly welcome to all visitors and ensure that the school policy for safeguarding is adhered to;
- To answer the telephone, filtering calls and respond to e-mails or forward to the appropriate person, ensuring that they are delivered in a timely manner;
- To respond to a range of enquiries in person, by email and over the phone;
- To respond to pupil’s needs, directing to other members of staff as required;
- To use a range of computer programmes, including iSAMS and to perform daily admin tasks;
- To use Microsoft Office programs, including Excel, Publisher, Word, and Outlook, to produce and proofread a range of documents, including reports and letters;
- To communicate with teaching staff to ensure that important pupil information is shared and updated in a timely manner;
- To administrate the student disciplinary processes;
- To administer first aid and medication to students and record on the school database;
- To liaise with the School Welfare Manager and support with the onboarding of new students and their medical needs, vaccinations, risk assessments and distributing relevant information to staff;
- To manage the school calendar and arrange event bookings, room bookings and meetings;
- To provide help and assistance for evening events where applicable;
- To assist in the preparation for Senior Parent-Teacher meetings;
- To deal with complaints from parents both face-to-face and over the telephone and ensuring the complaint is passed on to the right person/department, sending holding replies as needed and maintaining an accurate log of complaints and actions taken
- To order stationery for the senior school staff where necessary;
- To lead on Clubs for the Senior School;
- To collaborate with colleagues and teams within Fulham School, such as Admissions, Finance, HR, IT and Operations, to ensure a smooth running of the school;
- Use your own drive and initiative to ensure the smooth running of the school and uphold the expected experience of students, parents, and all other visitors to the school.
THE IDEAL CANDIDATE WILL HAVE:
Qualifications
- Minimum GCSE or equivalent in English and Mathematics
Skills
- Evidence of high-level ICT skills including the use of spreadsheets
- Evidence of excellent communication skills – both written and verbal
- Excellent interpersonal skills. Ability to work both collaboratively and independently.
- Excellent organisational and administrative skills – ability to plan, prioritise, and manage a varied workload
- An understanding of the importance of the need for confidentiality
Personal Attributes
- Capacity to inspire, with a positive, pro-active, solution focused ‘can do’ attitude
- Ability to engage and motivate others and work effectively and positively with young people
- Ability to listen effectively and be sensitive to others
- Ability to cope well under pressure and meet deadlines
- Recognition of the importance of personal responsibility for health and safety
- Demonstrable commitment to the safeguarding of students and child protection
- Demonstrable commitment to equal opportunities
- Commitment to the School’s ethos, aims and whole community
- A commitment to professional development of self and others
About Fulham School
Welcome to Fulham School
I am delighted to offer you a warm welcome to Fulham School. I am personally very proud of each and every part this school and the all-round, inclusive and forward-thinking education you will find here.
School life at each stage is packed with a diverse range of activities so pupils can find out what they’re passionate about and each day is tailored to bring out the best in them. This is about putting pupils in the driving seat; as curious individuals with the power and potential to develop and learn from their environment and the relationships they build with others in Nursery; raising awareness of (and confidence in) core skills in the Prep so that pupils have not just the resilience, but also the ambition, to seek out challenge and opportunity as they take more control of their future options; strong traditional core education at the Senior level complemented by an array of wider activities and innovation that supports their next steps to universities, work and beyond. We provide life skills, the ability to make connections between and beyond subjects and the opportunity to work together to achieve more than any individual can alone, all in a modern and future-looking learning environment; these are the things that make us distinctive. Moreover, we are ideally situated for pupils to take advantage of the museums, galleries, theatres and other resources that London has to offer. All of this is enhanced by the educational opportunities available through the Inspired network and its meaningful connections for both pupils and teachers.
We offer a broad education where diverse abilities are recognised, celebrated and given fullest expression; this has been at the core of our ethos since the School was founded. Our curriculum encourages the development of creative, problem-solving individuals with tenacity, kindness and secure self-worth; Fulham has always set out to bring out the best in every pupil and we are committed to continuing this unusually nurturing culture.
We have high expectations at Fulham and this, in turn, encourages our pupils to be involved and inquisitive and to show ambition both in and out of the classroom; this type of confidence, social awareness and open approach to life-long learning is needed to succeed not just in their next academic steps, but in a fast-changing and increasingly challenging world.
The same ambition holds true for our staff team. Being a part of the Inspired network means that there are always colleagues and connections on hand for advice, inspiration and collaboration.
I hope that you will find this helpful and that it offers a glimpse of what our school is all about. Whatever stage a pupil starts their Fulham School journey they are quickly enfolded into the School's warm community and the same can be said for the staff team too. I do hope you will come and visit us, see first-hand the opportunities that lie behind our doors and discover the exciting pathways Fulham can lead you on.
Rebecca Tear
Executive Head
Fulham Pre-Prep and Nursery
47A Fulham High Street London, SW6 3JJ
Life at Fulham Pre-Prep is fun. Our primary aim is to have pupils who are happy and engaged, who develop a love of learning including the skills of collaboration, critical thinking, creativity and communication, alongside a resilience that enables them to learn from challenges and use this to achieve further success.
Against a backdrop of testing and assessment in London Pre-Prep schools, my colleagues and I have a rare opportunity to offer pupils the chance to guide their own learning, offering a holistic and dynamic curriculum delivered on a daily basis.
On its own dedicated site our Pre-Prep offers pupils, from their first day in Nursery to the end of Year 2, an opportunity to experience a breadth of education that encompasses a creative curriculum. The fundamentals are rooted in the National Curriculum and Early Years Foundation Stage but also go much further, with investigative and enquiry opportunities, alongside many specialist teachers bringing their own magic of other subjects, such as sport, ICT or the creative arts.
The staff body is one of the school’s greatest strengths and I am delighted to lead a team who care deeply about our pupils and are fully committed to ensure that every child fulfils their potential. If you are interested in joining our fabulous family, I very much look forward to meeting you.
Joanna Copland
Head of Fulham Pre-Prep & Nursery
Fulham Prep
200 Greyhound Road London, W14 9SD
Learning is life’s greatest adventure and at Fulham Prep we want every child to arrive each day with a sense of joy, excitement and wonder at what lies ahead. School should be fun and our innovative curriculum, relaxed and happy ethos and excellent teachers, offer just that, in and beyond the classroom.
We want our children to find what they love and to feel inspired to explore those areas with open hearts and minds. That can happen because of our strong commitment to each individual and the school’s uniquely supportive environment in which all children feel valued and able to contribute on a daily basis.
We value kindness and service to others, which we see everyday in the warm relationships between our staff and pupils and between the pupils themselves. There is nothing more important than being kind and a day does not go by when it is not seen in a thousand ways across this wonderful school. We seek to develop young people with a sense of gratitude, an understanding of responsibility and a deep and genuine care for others.
When asked what they most love about their school, our children are quick to talk about their teachers and for good reason. At Fulham Prep we are fortunate to have such a professional, committed and caring staff who share their sense of fun and joy with the pupils as they seek to support each child in an individual way. When our pupils come to think of their future schools, they will face a dizzying array of options. Some will continue on to Fulham Senior. Others will seek places at a great variety of day or boarding schools. Wherever they go next, we want them to face their futures full of confidence and good heart, with dozens of adventures under their belts, with great friends, well-informed minds and with the intellectual confidence and resilience not only to take on the challenges ahead of them but to actively seek them out. Fulham Prep children are ready for anything.
We hope our website gives a flavour of life at Fulham Prep but there is no substitute for a visit in person to feel for yourselves what makes this such a special place to come to school. Fun and joy abound. There is a real sense of excitement and ambition as the school continues to develop. I look forward to welcoming you.
Edward Fielding
Head of Fulham Prep
Fulham Senior
1-3 Chesilton Road London, SW6 5AA
At Fulham Senior our stage of the pupils’ educational journey has a real future focus and you can sense the minute you walk through the doors of our fresh and modern campus in the heart of Fulham.
Pupils moving to the Seniors are already making choices about their options, be it GCSEs or IB, and we want all our pupils to excel in the areas that they care most about. However, we also know it is vital that they have a strong suite of life skills, plenty of resilience, independence of mind and confidence of spirit; they face changing and challenging futures in our fast-paced world and we see our role as creating a foundation for navigating that, in addition to enabling the next stage of their education. Our curriculum couples an excellent traditional education in core subjects with an array of wider activities that allow each individual to find their strengths and to grow in confidence. We seek to embed life skills: to develop the ability to make connections between and beyond subjects, to ignite the capability to think creatively, to enhance communication and collaboration and, alongside all of this, to embed an understanding that by working together, we achieve more than any individual can alone and ultimately, this is what will unleash the confidence to be ambitious.
Specialist teachers and support staff inspire our pupils to work to the limits of their potential and prepare them for the next steps in life as they also know more about themselves and develop a broad range of interests. Our close-knit, global community celebrates individuality, kindness, and initiative and works together to achieve more: theme weeks where all pupils collaborate, innovate and create; year-groups small enough that everyone properly knows everyone else, is exposed to opportunity and gets involved, but large enough to be challenged and drawn out; above all, personal attention, recognition and celebration from teachers who care deeply about every individual’s progress.
Fulham Seniors is the distinctive final stage of our Fulham School journey and we believe it is a wonderful opportunity for young people to ready themselves for their future. I do hope that you will come and visit the School, see first-hand the opportunities that lie beyond its doors and sense how Fulham Seniors could propel your ambition.
Rebecca Tear
Executive Head; Head of Fulham Senior
Further details can be found on our website - www.fulham.school
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