Administrative Assistant (Maternity Cover) - Cranleigh Abu Dhabi

Cranleigh Abu Dhabi are looking for a conscientious and experienced Administrative Assistant (Maternity Cover) to join our vibrant Admin team immediately. 

A strong administration background along with previous experience in an office environment is essential. The ideal applicant must have excellent team-working skills coupled with an ability to multi-task and meet tight deadlines. 

The closing date for applications will be Thursday, 31st October 2024 but applications will be reviewed as they are received and the School reserves the right to make an earlier appointment.

Responsibilities

Main Duties

• To Effectively provide administrative support to ensure efficient operation in the organisation
• To work independently within its designated functions 
• Act as the point of contract between the department and internal/external contacts
• Create meeting agendas, take minutes, and record summaries of actions to be taken
• Compose correspondence, proofread documents for accuracy and completeness and follow up on actions
• Complete petty cash, reimbursement, and requisitions forms
• Assist in all aspects of event planning
• Coordinate projects and spreadsheets with precise attention to details
• Ensures strict confidentiality, discretion, and professionalism at all times.
• Contributes to team effort by accomplishing related results as needed.
• Arrange for meetings as instructed. Include arranging conferences, visual aids and refreshments. May attend meetings to take minutes. 
• Assist with tasks assigned as and when required by the management team. 

Specific Duties

• Manage diaries of team members, schedule internal and external meetings 
• Assist in planning itineraries, including booking travel and accommodation
• File correspondence and other records related to the activities of the Division. Maintain and update files. Establish and improve own filing system. Raise and requisitions, maintain and distribute office stationery and supplies. 
• Receive, sort and distribute all incoming mail. Prepare outgoing mail for dispatch. Maintain a proper register for incoming/outgoing mail. Ensure direct delivery of confidential material/mail. 

About Cranleigh Abu Dhabi

Cranleigh Abu Dhabi sits at the entrance to Saadiyat’s emerging Cultural District in keeping with the school’s motto, ‘Ex Cultu Robur’ – ‘From Culture Comes Strength’. Built over seven hectares, the bespoke campus is situated within minutes of New York University Abu Dhabi and the beautiful Saadiyat Beach, as well as the magnificent Louvre Abu Dhabi and the vibrant Berklee College of Music.

In addition to the broad academic curriculum, our daily routine offers a wealth of opportunities that allow pupils to explore their full range of talents in fine arts, performing arts, music, sport and other activities such as gymnastics, golf, horse riding and debating to name but a few. Check out our Facebook page to get an even better idea of day-to-day life at Cranleigh Abu Dhabi.

We are looking for first-class teachers to join our vibrant team and work with us in our pursuit of excellence. Attractive packages will reflect the professionalism of our staff and the value we place on them.

Application Process

Prospective candidates should carefully read the attached job description to support their application.

Cranleigh Abu Dhabi is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. An enhanced DBS check is required for all successful applicants.