College Administrator
Abbey College Cambridge
Cambridgeshire
- £24,000 - £25,500 per year
- New
- Quick apply
- Salary:
- Full Time
- Job type:
- Full Time, Permanent
- Start date:
- October 2024
- Apply by:
- 18 September 2024
Job overview
We are seeking an enthusiastic College Administrator to join our friendly team. You will work across several administrative operational areas of the school, including covering for 2 hours per day on the main reception desk. Delivering a high-quality reception and administrative services for our visitors, staff and students and provide a welcoming and efficient service to help ensure the smooth running of the college.
Abbey College Cambridge is one of the best sixth form colleges for international students in the UK. We specialise in helping students from across the world achieve the personal, social and academic growth needed to succeed at the UK’s best universities.
Your duties and responsibilities will include the following:
Due to the diverse nature of this position jobs, duties and responsibilities may be changed at any time and therefore the successful candidate will need a good degree of flexibility
Reception / College Office:
· Spend time on a daily basis, (more when required for staff holiday cover) on the main reception desk providing lunch cover. This will involve greeting visitors, dealing with students’ enquiries, handling post and deliveries and various other front line reception tasks.
· Support with wider school administration
· Support with the preparation of internal exam papers.
Accommodation:
· Sending out communication to new students, pre-enrolment
· Running reports and checking data
· Chasing documents from parents
· Filing documents electronically
· Support with the distribution of student laundry cards and logging of use.
· Creating and updating various College handbooks
Admissions:
· Assist with student induction programme –copying, scanning, and filing documents electronically
· Create student bank letters
· Support with administration of student files to keep them to UKVI standard
· Support the student admissions process
Finance:
· Act as cover, as well as support the Finance team in terms of placing orders, processing invoices and updating spreadsheets.
· Following up on student recharges information and updating of records.
There may be occasions where the role is called up on to help with other admin functions within the colleges.
Qualifications and Experience
You will hold 5 GCSE’s or equivalent qualifications with English at level 4/5 (C), be competent in the use of ICT, particularly the use of MS Word, Outlook and Excel. Ideally you will have a working knowledge of record keeping and data protection. You will have excellent verbal and written English and the ability to build and maintain effective working relationships. Previous experience working in an education or busy office environment is desirable.
Hours:
8.30am to 5:00pm, Monday to Friday, 37.5 hours per week.
Benefits
- 5.6 weeks plus in term bank holidays
- Employee assistance programme
- Sports groups
- Group Personal Pension Plan - 7 % employer contribution
· Season ticket train travel discount and loans
- Cycle to Work Scheme
- Discounted school fees
- Regular social events
Abbey DLD Colleges Ltd (ADCL)
Abbey College Cambridge is a constituent college of Abbey DLD Colleges Ltd (ADCL). ADCL consists of three award-winning independent international colleges based in London, Cambridge, and Manchester. With over 1000 students from over 50 different countries, ADCL provides an outstanding global environment for students striving for top universities. We are committed to providing the best education for all students in our care, and our colleges have high aspirations and expectations for every member of our community.
Safeguarding
ADCL is committed to safeguarding and promoting the welfare of our children and young people and as an employee of ADCL you will be expected to share this commitment. The protection of our students’ welfare is the responsibility of all staff and individuals are expected to conduct themselves in a way that reflects the principles of our organisation. All staff are trained in child protection and understand to report concerns by following the safeguarding policies. We ensure all candidates are properly police-checked, and the successful candidate will need to obtain an enhanced disclosure via the DBS.
Equal Opportunities
We are committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.
How to Apply
Please read the attached Applicant Information Pack to access full details about the position. Please complete the application in full and include a detailed statement explaining why you have the necessary skills and experience to be successful in this position. Applications will be reviewed and candidates contacted once the advert is closed.
Attached documents
About Abbey College Cambridge
- Abbey College Cambridge
- Homerton Gardens, Cambridge
- Cambridgeshire
- CB2 8EB
- United Kingdom
Abbey College Cambridge is continually expanding with over 460 students from more than 40 countries currently study with us. They are united by one ambition: to enter one of the top universities in the UK. Our students, working with our experienced, professional, highly skilled staff, form a vibrant community.
During this growth our educational ethos has remained very clear: outstanding achievement for all and to provide the best possible start for every child in our care.
Our staff come from a diverse range of backgrounds, many have enjoyed previous careers in academia, government service, industry and commerce. Many of our teachers have been educated at the UK’s top universities, and we are fortunate to have both senior and assistant examiners in the staff body.
We know that the staff are our greatest asset so we are constantly on the look out for individuals with the skills and perspective to support our ethos. We invest heavily in staff training and development as this is absolutely fundamental to what we do.
We have 56 fully equipped classrooms including 12 laboratory spaces, an art studio, music rehearsal room, and performance spaces.
Benefits
- Generous annual leave entitlement, plus bank holidays
- Employee assistance programme
- Group personal pension plan, 7% employer contribution
- Discounted school fees
- Regular social events
- Season Ticket Loans
- Eye Care
- Gym Scheme
- Workplace Nursery Scheme
- Cycle to work scheme
Child Protection
Each college’s Safeguarding and Child Protection Policy can be accessed the colleges website Policies | Private Sixth Form, Cambridge | Abbey Cambridge
Checks and Training
• Enhanced DBS checks to ascertain successful candidates suitability to work with children will be carried out. This post is exempt from the Rehabilitation of Offenders Act 1974, and therefore all convictions, cautions and bindovers, including those regarded as ‘spent’ must be declared.
• Online searches will be carried out on candidates for any unsuitable content by or about candidates.
• Two written & verbal references from previous employers and a personal reference will be sought. Referees will be asked about candidates suitability to work with children and whether they know of any disciplinary offences relating to children or young persons and whether candidates have been the subject of any child protection allegations or concerns and if so the outcome of any enquiry or disciplinary procedure.
• Candidates full employment history will be checked, any significant gaps will require explanation and proof of any relevant qualifications will need to be provided.
• Successful candidates will be required to complete Child Protection Training via e-learning prior to commencing employment.
• Pre-employment health screening will also be carried out.
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