Cover and data administrator
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The Grammar School at Leeds
LS17 8GS
- Expired
- Salary:
- GSAL point 19, £27,272 full time equivalent. Actual salary payable based on 20 hours per week, term time only plus five days £12,360.92
- Job type:
- Part Time, Fixed Term
- Start date:
- As soon as possible subject to recruitment checks
- Apply by:
- 1 May 2025
Job overview
- Contract: Fixed-term for nine months, term-time only plus five days
- Hours: 20 hours per week
- Salary: GSAL 19, £12,360.92
The Grammar School at Leeds (GSAL) is looking to appoint a highly organised and detail-oriented Cover and Data Administrator to join our busy data team. This varied and rewarding role supports both the smooth coordination of cover for colleague absences in our Senior School and the accurate management of our school’s data. The successful candidate will report directly to the Head of Data & Timetabling and play a crucial role in ensuring the daily operational efficiency of the school.
The role involves assigning lesson and duty cover for planned and unplanned colleague absences, maintaining the integrity of student data within our school systems, and carrying out regular audits and data cleansing. You will input and manage enquiry data following open events and oversee the student joiner and leaver process. In addition, you will manage the parents' evening booking system, monitor attendance, and assist with the administration of assessment procedures.
You will also be responsible for the preparation of data returns to a high standard for a range of regulatory bodies including the DfE, ISI, ISC, HMC, and Leeds Local Authority. The role includes assisting with the creation and ongoing maintenance of both the Primary and Senior School timetables, which involves inputting student subject options, allocating students to classes, managing PSHE rotations, and overseeing class suspensions where necessary. You will help maintain and support t the use of online textbook resources, and contribute to the smooth setup of systems ahead of each new academic year. In addition, you’ll be involved in implementing new administrative systems and will provide occasional cover for other administrative roles within the team as needed.
To be successful in this role, you should have previous experience working in administrative positions, ideally with a sound understanding of handling sensitive and confidential information. While experience in an educational setting or familiarity with school data systems such as SIMS is advantageous, it is not essential, as training will be provided. You must be confident with Microsoft Office applications, particularly Excel, Word, and Outlook, and demonstrate excellent attention to detail, organisational skills, and the ability to manage multiple deadlines efficiently. You should be adaptable, proactive, and able to work both independently and collaboratively as part of a team.
A minimum of GCSEs in English and Maths at grade C/4 or above is required, and a relevant qualification or degree would be beneficial. The successful candidate will have a strong understanding of the importance of data protection and safeguarding, and a clear commitment to promoting the welfare of children and young people. They will also be willing to work flexibly, including additional days in August as required.
GSAL was awarded North Independent School of the Year 2024 and Independent Secondary School of the Decade in 2021 and continues to be a friendly, fun and supportive environment with high investment in pupil and colleague wellbeing, while insisting upon and maintaining high expectations.
Benefits
- Enhanced school holidays (approximately 15 weeks taking into account the 5 paid plus days)
- Significant discount on school fees
- Childcare provided for colleagues’ children during school INSET days (from the age of 3 up to age 11)
- Personal pension plan with Aviva up to 5% employee contribution and 10% employer (with the facility to pay higher or lower employee contributions)
- Training and CPD available including five inset days per academic year
- Colleague lunches: three courses for £2.40 available during school lunchtimes plus free tea, coffee and hot chocolate
- Access to our GP provider, Health hero
- Access to our Employee Assistance Programme well-being app, Vivup, offering telephone counselling, financial and legal advice plus 6-8 face-to-face counselling sessions
- Colleague discounts through multiple providers, including Vivup, discounts for teachers and Extras
- Beautiful lunch time walking routes around our 100 acre site
- Onsite gym and swimming pool available for colleague use within set times as well as staff classes such as Pilates, meditation, kettlebells, spinning and bootcamps
- Salary sacrifice schemes for cycle to work
- Free car parking available on site
- Use of the school’s extensive library facility
- Generous leave of absence scheme to support our employees when they need it
- Opportunity to be involved in extracurricular activities such as the staff pantomime, well-being committee or volunteer for community events
How to apply
Complete the online GSAL application form. For any enquiries about the vacancy, feel free to contact vacancies@gsal.org.uk
More information about the role and responsibilities are contained in the job description and person specification attached in the documents section on our website advert.
Closing date for applications: 08:00 Thursday 1 May 2025
Interview date: Week commencing 5 May 2025
Attached documents
About The Grammar School at Leeds
- The Grammar School at Leeds
- Alwoodley Gates, Harrogate Road, Leeds
- West Yorkshire
- LS17 8GS
- United Kingdom
The Grammar School at Leeds (GSAL) is one of the leading schools in the north and traces its history back to 1552. In the last five years GSAL has twice been named North Independent Secondary School of the Year, and North Independent Secondary School of the Decade in the Sunday Times Parent Power League Table. The school aims to inspire all members of our community and to instil values of responsibility, respect and resilience in all of our pupils.
‘Be inspired’ is the ethos behind our teaching and learning at The Grammar School at Leeds (GSAL). We nurture all our pupils to make the most of their talents, realise their potential and develop into confident young people ready to rise to any challenge. These values have been at the heart of our school life for over four centuries.
Our history began with the foundation of Leeds Grammar School for boys in 1552. GSAL was created in 2008 following the merger of the boys’ school with Leeds Girls’ High School, founded in 1876.
GSAL provides a high-quality independent education for over 2,100 pupils aged 2 to 18. Our purpose-built campus at Alwoodley Gates in north Leeds spans an impressive 140 acres, offering extensive green space alongside excellent facilities. These include the newly refurbished Lawson Library, the oldest library in Leeds, housing over 60,000 books and our state-of-the-art performing arts centre, The Cryer.
For teaching colleagues, GSAL offers a genuinely supportive and sustainable working environment. Class sizes are small, typically between 16 and 22, allowing teachers to build strong relationships with pupils and deliver high-quality, personalised teaching. We also offer significantly higher levels of PPA time compared to the state sector, supporting colleagues to plan, collaborate and develop their practice effectively. In addition, most meetings take place within the school day, helping to protect time outside of work and promote a healthier work-life balance.
GSAL is academically selective, with consistently excellent A-level and GCSE results. After merger, the school introduced the diamond model of teaching, through which pupils learn together up to age 11, then in single sex classes between Year 7 and Year 11, and come together again in sixth form lessons. Form time and extracurricular activities are mixed throughout. Class sizes are usually between 16 and 22.
Academic achievement is at the heart of a rounded education at GSAL, which offers our students personal development opportunities and broad experience beyond the classroom. We pride ourselves on a rich co-curricular programme encompassing sport, music, drama, scouts, CCF, Duke of Edinburgh, debating and much more. We offer an outdoor learning programme and a wide variety of trips at home and abroad. Our lively house system encourages students to get involved and have fun.
This success can only be achieved with committed, professional and well-qualified colleagues who are focused upon excellence in the classroom and contributions to the wider life of the school. We reward our colleagues with a good degree of autonomy in their teaching, outstanding learning resources and an attractive benefits package. A large school offers opportunities for CPD, career progression and leadership roles in academic, pastoral and extracurricular areas.
GSAL provides a friendly, fun and supportive working environment, while retaining high expectations of our colleagues and students. With our diverse student body, drawn from the city of Leeds and surrounding areas, we promote a strong sense of mutual respect, integrity and social responsibility. Colleagues and students throughout the school are active in charitable work locally and internationally.
Leeds itself is a thriving and dynamic city, offering a vibrant mix of cultural, social and sporting opportunities. With the Yorkshire countryside on the doorstep, it provides an excellent quality of life and the perfect balance between city living and access to green space.
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