Data and Exams Manager

About this Role

Oakbank is a school of potential that drives for the betterment for all. The school is committed to a journey of transformation, where staff, students and parents are committed to improving the quality and experience of education for its community. We believe that every child deserves to not only access the full curriculum, but should thrive in their curriculums, developing academically, personally and holistically as a result of passionate and adaptive teaching, resulting in committed learning that secures successful outcomes. Our current phase of school improvement features our entire team, working together at pace to offer greater stability, more innovation and creativity. The aim is for greater consistency for all students, enabling them to manage their learning and themselves more effectively.

Our collective determination to make Oakbank a happier and higher performing school affirms our commitment to our values: integrity, collaboration and excellence. We believe in excellence for our students to give them the opportunities to have choices in their lives, empowering them to choose the future that they desire off the back of hard work. We believe in working together to ensure that our community supports one another and challenges one another to be the ‘best yet’ versions of ourselves, not because we have to improve but because if we do, the potential is endless. And we believe in the fidelity of our vision for students and staff, and strive to retain our moral compass when making decisions, to ensure an open, inclusive and happy community at Oakbank.

Main Purpose

The Data and Exams Manager will play a crucial role in supporting the academic and administrative functions of Oakbank School and be part of a vibrant data community within the Anthem Schools Trust. The successful candidate will be responsible for managing all aspects of data related to the school, students, and their performance, as well as overseeing the administration of internal and external examinations.

This position requires a meticulous and organised individual with a strong background in data management and a comprehensive understanding of examination processes in education. As well as overseeing data and examination management, the successful candidate will also manage our core systems which include Bromcom, our Management Information System (MIS).

Main Duties and Responsibilities

Data Management

• Collect, maintain, analyse, and report on student performance data to support teaching and learning.
• Maintain accurate and up-to-date records in the school's management information system (MIS).
• Day-to-day handling of in-house systems, including but not limited to managing assessment sheets, student records, timetable changes, ad hoc reporting, and so on.
• Produce reports for parents around student attainment and progress.
• Champion the use of automation and scheduling to save time for colleagues on administrative tasks.
• Work alongside the Trust Data Manager, generating regular data reports for senior leadership, teachers, and other stakeholders.
• Ensure compliance with data protection regulations and school policies.
• Provide training and support to staff on the use of data management systems.
• Work closely with the Senior Leadership team to contribute to the raising attainment strategy through highly effective and timely data analysis.
• Ensure accurate and timely submission of school census data.
• Support the effective administration of in-school testing such as NGRT and CATS and ensure data gathered from these are effectively administered.

Examinations Administration

• Coordinate and manage all internal (mocks) and external examination processes.
• Ensure compliance with Joint Council for Qualifications (JCQ) and exam board regulations.
• Liaise with examination boards to ensure accurate and timely registration of students.
• Prepare examination timetables and share with relevant students and staff.
• Ensure appropriate invigilation arrangements, including recruitment and training of invigilators.
• Set up examination rooms and halls appropriately.
• Manage the ordering, secure storage and distribution of examination papers.
• Oversee the collection, processing, and submission of coursework and controlled assessments.
• Handle and process special consideration requests.
• Work closely with the SENCO to ensure that exam access arrangements are applied for in a timely manner and are administered in accordance with JCQ regulations.
• Manage the collection and distribution of examination results and certificates.
• Handle any examination-related queries and issues from students, parents, and staff.
• Maintain up-to-date knowledge about courses which count for maximum Progress 8 and Attainment 8 at KS4.
• Have a clear understanding of the UCAS process and implications for exams.

Communication & Collaboration

• Assume line management responsibilities for the Data and Exams Officer.
• Work closely with the senior leadership team to develop and implement data-driven strategies for school improvement.
• Collaborate with teachers to ensure effective use of data in planning and assessment.
• Communicate examination procedures and regulations to students, parents, and staff.
• Act as the primary point of contact for all examination-related matters.
• Collaborate with other data managers across the Trust to share best practice approaches and resources.

Quality Assurance

• Monitor and evaluate the effectiveness of data management and examination procedures.
• Ensure the school's adherence to examination board regulations and guidelines.
• Implement improvements to data and examination processes as required.

These duties and responsibilities should be regarded as neither exhaustive nor exclusive as the post holder may be required to undertake other reasonably determined duties and responsibilities commensurate with the grading of the post.

Please note that we reserve the right to close the recruitment campaign earlier that this date subject to the volume of applications received.  We therefore encourage candidates to submit applications as early as possible.

It is an offence for an individual who has been disqualified from working with children to knowingly apply for, offer to do, accept, or do any work in a ‘regulated activity’. The position advertised is a ‘regulated activity’.

We are committed to safeguarding and promoting the welfare of children and young people and require all staff and volunteers to share and demonstrate this commitment. The successful candidate will have to meet the requirements of the person specification and will be subject to the relevant pre-employment checks which will, where applicable, include a health check, an enhanced DBS check, the Children’s Barred List check and satisfactory references.