Exams Assistant (Maternity Cover)

Exams Assistant (Maternity Cover) 

Salary: Up to £23,884.02 per annum, depending on experience (pay award pending)

Hours: 37 per week

Working Weeks: 52 per year

Contract Type: Fixed-term – until 31 December 2025 

Site: Lancashire Adult Learning

Closing Date: 7 January 2025

Interview Date: 20 January 2025

‘Would you like to be part of a team that aims to create the extraordinary?’

Our Organisation 

This role is advertised by NCC Professional Services. Part of Nelson and Colne College Group, NCC Professional Services provides expert business support services to the wider College Group.

Nelson and Colne College Group is a beacon for educational excellence, made up of a family of colleges – Nelson & Colne College, Accrington & Rossendale College and Lancashire Adult Learning. The College Group is the only Further Education college in Lancashire to be graded as ‘Outstanding’ under the new Ofsted inspection framework.

Together the Group forms a Sixth Form, Skills and Technology Centre, University Centre, employer training and adult learning provider delivering exceptional teaching and learning to all ages and at all levels.

The Exciting Role 

A new and exciting opportunity has become available to join our dynamic and friendly Exams and Registry Team. We are looking to recruit a highly motivated and dedicated Exams Assistant to be a part of our growing team. This is a full-time role, covering maternity leave for a 12-month period.

The successful candidate will be primarily based at our Lancashire Adult Learning campus but may be required to travel across sites.

What You Will Be Doing:

• Processing exam entries for a full range of qualifications delivered within the organisation, being aware of the requirements of individual awarding bodies and liaising with tutors to resolve any queries arising. 
• Assisting in the timely processing of registration and certificate claim forms in order that deadlines are met, timely apprentices are finalised and all results are processed onto the ILR to maximise achievement and funding.
• Ensuring that functional skills tests delivered across the organisation are processed in a timely way; receiving and checking entries from tutors; processing with the appropriate awarding body; liaising with tutors to resolve any queries. Ordering online tests via the portal; ordering paper-based tests and overseeing their distribution and receipt once the tests have taken place 
• Acting as a point of contact with academic staff to aid the resolution of examination queries
• Receiving certificates from awarding bodies and processing receipts onto EBS; notifying students and keeping processes under constant review with the aim of eliminating paper communications. Making sure certificates are stored correctly in the appointed locations for students to collect in person, and dealing with any queries which arise. 
• Adhering to all Awarding Body and external organisation regulations and deadlines.
• Supporting the Exams Team Leader with the various exam activities throughout the year with regards to preparing of exam papers and invigilation.

What We Are Looking For:

• 4 GCSEs or equivalent including Maths and English at Grade C/4 or above or equivalent experience and knowledge 
• Experience of working on and inputting data on a computerised information system 
• Good working knowledge and practical experience of using Excel (desirable) 
• Experience of MIS and Registry procedures (desirable) 
• Experience of the EBS student records systems (desirable) 
• Experience of working in an exams office (desirable)

*Please note we only accept applications submitted via our website*

All of our posts are subject to an enhanced DBS check due to working with vulnerable adults and children. Should you wish to discuss this further, please get in touch with the HR team.

The Company

The Nelson and Colne College Group is an Ofsted Outstanding Further Education College with a high performance and ambitious culture.

The Group was born in November 2018 with the successful merger between Nelson and Colne College and Accrington and Rossendale College. Prior to that, pan-Lancashire adult community learning provider, Lancashire Adult Learning, became part of the family in 2016.

We are home to 2,400 16-18 year old A Level and vocational students, 16,500 adult learners, 1,300 Apprentices and 400 Higher Education students.

Expertly led by Principal and CEO Lisa O'Loughlin, the College Group delivers year on year improvement, growth and most importantly, highly successful students and Apprentices.

The success of our communities, employers, partners and economy is key to all that we do. We have forged valuable partnerships and a shared vision with like-minded organisations and individuals, creating a network of opportunity and excellence.

Our highly skilled staff are committed to raising and supporting aspirations, providing social mobility and an essential talent pool for the local, regional and national economy.