Exams Officer

Academy:         Portslade Aldridge Community Academy

Job Title:          Exams Officer

​Contract Basis:​  Permanent, Support, 37 hours per week, 39 weeks + 2 weeks

Salary:                 SP18 £24,982 – SP22 £27,041 (pro rata £22,498 - £24,353 part time, term time, subject to cost of living increase)

​Closing Date:      15th September 2022

Interview Date:  W/C 19th September 2022

Start date:         ​ ASAP

OVERALL OBJECTIVES FOR THE POST:

To be responsible for the planning, preparation and administration of all internal and external examinations for the school to ensure that all students are able to achieve their best possible results

​

Examinations General

• Directly responsible for leading and managing support staff including Invigilators, Senior Invigilators and to ensure an efficient and effective service is provided.
• Responsible for establishing a 12-month programme for external and internal examinations.
• Responsible for maintaining full and current knowledge of all JCQ legislation observing rigorously and implementing changes as necessary (including associated training) ensuring that the school does not breach legislation.
• Production of detailed plans relative to examination resource requirements.
• Responsible for collecting and collating essential student information for examination and assessment requirements including consortia and external students as required.
• Manipulate relevant computer software packages to process and generate appropriate examination information, data and guidance notes.
• Plan and prepare examination venues including carrying out risk assessments as appropriate.
• Responsible for the recruitment, induction and training of all external invigilators.
• Responsible for the archiving of examination records in accordance with legal requirements.
• Preparing and setting up the exam room, laying out candidate cards and displaying the required IT software as necessary.
• Assisting candidates prior to the start of examinations by directing them to their seats and advising them about possessions permitted in examination venues.
• Offering advice and guidance to unregistered candidates without allocated seats; ensuring that candidates do not talk once inside examination venues.
• Invigilating during examinations, dealing with queries raised by candidates and dealing with examination irregularities in accordance with strict procedures.
• Checking attendance during examinations; recording details of late arrivals, early leavers, and collecting scripts from early leavers.
• Escorting candidates from venues during the examinations as required and supervising candidates whilst outside examination venues.
• Collecting and collating scripts at the end of the examination in accordance with strict procedures.
• Supervising candidates leaving examination venues, ensuring that candidates do not remove equipment or stationery from the venue without authorisation and ensuring that candidates leave venues in an orderly and quiet manner.
• Supervising and supporting candidates in access arrangement room. For example read, scribe, prompt. Following the regulations in the JCQ Instructions for Conducting Examinations booklet.
• Packing down the room after the exam has finished and returning all equipment to the main room ready for the next exam.

OTHER DUTIES:

• Communicate routine and complex information efficiently and effectively to a broad range of audiences: Teaching Staff, Leadership Group, Site Officers, Students, Parents, Awarding Bodies, Support Staff, Invigilators
• Responsible for actioning exam queries and giving advice on all exam matters across the School.
• Undertake training and development commensurate with the post.

​

Examination Procedures:

• Liaison with Subject Leaders to ascertain essential requirements.
• Responsible for the preparation and production of timetables.
• Responsible for identifying suitable examination venues and the preparation of seating plans.
• Arrange invigilation including training staff as appropriate.
• Liaison with SENDCo to ascertain student requirements with regard to special needs.
• Liaison with support staff to ensure examination venue(s) are appropriately prepared.
• Production of letters informing students and parents of examination dates and requirements.
• Attending the examination venue at the commencement and completion of each examination.
• Allocate resources and direct support staff

​

OTHER RESPONSIBILITIES:

​Operating at all times within the stated policies and practices of Portslade Aldridge Community Academy and the wider Trust.

Abiding by and practicing the Aldridge Education Operating norms:

• We are Aldridge Education
• The standard is excellence
• We champion equality
• We’re in the work together
• We behave with integrity
• We lead by example
• We use time well

Equal Opportunities

• To know and adhere to the Portslade Aldridge Community equal opportunities policy and equalities legislation and implement in relation to job responsibilities in employment and service delivery.

Health and Safety

• To take reasonable care for his/her own health and safety and any other person(s) who may be affected by his/her acts or omissions at work, in accordance with the Health & Safety legislation.
• To co-operate with the Portslade Aldridge Community insofar as is necessary to enable it to comply with its duties under relevant health and safety legislation.

Safeguarding of Children Young people and Vulnerable Adults

To be aware of and work in accordance with the Portslade Aldridge Community safeguarding child protection policies and procedures in order to safeguard and promote the welfare of children and vulnerable adults and to raise any concerns relating to such procedures which may be noted during the course of duty.

The post holder will be required to have a valid Enhanced Disclosure and Barring Service (DBS) certificate and be re-checked every 3 years as per Portslade Aldridge Community ​procedures.

​