Facilities Coordinator- Artemis Education Group

Artemis Education Group is looking to recruit a motivated and experienced Facilities Coordinator to support the Artemis Estates team including facilities managers across our 3 campuses in Qatar.

Key Responsibilities:

• Obtain monthly budget reports (Opex and Capex) from Finance and prepare variance reports for the Group Head of Estates, Facilities Managers, and School Business Managers.
• Maintain and organise all Estates data/filing systems, including, but not limited to contracts,  drawing, project files and compliance reports.
• Manage and Operate the group Helpdesk system for the three campuses in Qatar, ensuring service requests are actioned appropriately, handling escalations as needed and periodically reporting performance statistics.
• Administer the Group Health and Safety system, producing periodic reports on compliance with H&S training, and inspections/maintenance
• Maintain the Asset Management database, ensuring periodic audits to be carried out by FMs. Produce periodic reports for reconciliation by Finance.
• Manage the Artemis Accommodation database, covering all residential accommodation for Artemis/school staff.

The idea candidate should have:

• Minimum 2 years of experience working within a structured Facilities Management team, ideally in an educational environment

•The ability to prioritise effectively and promptly identify situations that require an urgent attention.

• Demonstrated experience of working under pressure and meeting deadlines.

• Experience of working with budgets, and an understanding of variance reporting

• Excellent communication skills, able to work confidently with stakeholders.

• An understanding of Health and Safety in the workplace, ideally in an educational environment.

• Excellent skills in Microsoft’s suite of products including Word, Excel, Powerpoint, Visio, and Sharepoint.

• Experience of working with MMS/CAFM systems.