HR Administration Assistant

Overview and Responsibilities

HR Administration Assistant – Foxes

Location: Minehead, Somerset

Salary:  £25,729.60 - £26,436.80

Hours: 40 Hours per week - all year round (52 weeks)

Welcome to Aurora Foxes, a specialist college and training hotel for young people with learning disabilities, situated in the friendly seaside town of Minehead. Foxes is a very special place.

We believe in changing lives and giving our students the skills, knowledge, and confidence to successfully shape their own future. Our aim is to equip our young adults with the life and hospitality skills to become work ready, life ready.

The main purpose of the role:

As our HR Administration Assistant your role will be to provide confidential administrative support to the Aurora Foxes HR team including typing letters and taking minutes for meetings as required. General tasks include filing and arranging meetings and appointments. 

You will also be required to undertake reception duties and respond to telephone/ email enquiries or direct to the relevant person, welcome/ sign in visitors, diary management and taking deliveries when required. Including any other duties as reasonably required by the Principal and the Senior Leadership Team.

Key duties:

• Providing confidential administrative support primarily to the HR team
• To support the administration team in all areas to provide an excellent service across the Aurora Foxes.
• Answer the telephone/ written correspondence in a professional and welcoming manner and to ensure all calls and messages, are forwarded to the relevant person/department accurately and promptly.
• Operating a computer to access databases and using word processing applications when required.
• Check the administration email inbox regularly and forward emails as appropriate.
• Review and maintain stationery stock levels and raising orders, as required, following authorisation procedures, placing orders and checking items received against the orders placed.
• Research and review competitively priced products to be purchased as requested by departments.
• Arrange travel and hotel bookings, and arrangements, as requested following the organisation’s authorisation procedure
• Assist in all areas of administration as directed by your line manager.
• Support in areas of marketing to support the marketing administrator.

For the full job description and break down of duties, please contact Adele from the recruitment team adele.richard@the-aurora-group.com

Skills and Qualifications

Successful candidate qualities:

• Minimum Level 2 in English and Maths.
• A pleasant and helpful personality.
• An excellent telephone voice and a clear communicator, both verbally and written.
• Previous reception experience in a similar role (desirable)
• A good level of literacy and numeracy.
• Working with young vulnerable adults or children (desirable).
• Computer literacy – Excel, Word, Outlook, Access, PowerPoint and ability to use range of databases once trained
• Ability to manage own time to deal with multiple tasks.
• Able to work as part of a team.
• Discreet, confidential and reliable.
• Knowledge of GDPR

Benefits and Additional Information

What’s on offer?

• Full training and continued support 
• Opportunity to gain qualifications, which will be funded by us!
• 10% off accommodation, hot drinks and food at Foxes Hotel
• Life assurance and pension
• Health cash back plan
• Car lease scheme
• Bike to work scheme 
• Perk box
• Free parking

Apply/Enquiries 

If you are interested in this role then please apply on-line and complete our application form. For more information on this position please contact 07918 144908 / adele.richard@the-aurora-group.com  

Successful applicants will be subject to pre-employment safeguarding checks including an enhanced disclosure and barring service (DBS) check.

The post is exempt from the Rehabilitation of Offenders Act 1974 and the Aurora Group is therefore permitted to ask job applicants to declare all convictions and cautions (including those which are "spent" unless they are "protected" under the DBS filtering rules) in order to assess their suitability to work with children.

The Aurora Group is committed to safeguarding and promoting the welfare of the children and young adults in our care and is a disability confident and equal opportunities employer

This advert could be taken down at any point in time without prior notice if the position is filled.