HR Administrator

Reporting to the HR Manager and supporting the HR department, this position would suit a strong administrator who has some previous experience working in an HR environment or is interested in a career in HR.

Duties include:

• Responding to a high volume of queries raised in the HR email inbox
• Act as the point of contact for internal and external customers, answering incoming calls and directing where appropriate
• Compiling job advertisements in accordance with the School’s communication policy and advertising the role in an appropriate place
• Sending job applications to relevant line manager
• Undertaking responsibility for candidate references and checking details against application forms
• Ensuring all recruitment and statutory checks required to employ staff in a school environment are complete e.g. DBS/Right to Work/barring/safeguarding checks, and ensuring we are compliant with ISI regulations
• Accurately inputting of data onto HR database for all new starters
• Maintaining HR database to ensure data is kept up to date for existing employees
• Preparing the single central register of staff for audit on a regular basis to make sure it is accurate and up to date
• Ensuring absences are recorded accurately and on time on HR and payroll systems
• Supporting the HR Co-ordinator to ensure employee training is up to date and records of all staff meet compliance requirements
• Taking notes for meetings as required (including investigation, disciplinary, grievance & appeal meetings, as well as general departmental meetings)
• Regular liaison with colleagues, supervisors and managers to ensure an efficient and effective service is delivered at all times
• Assist with HR related administration tasks as directed by the HR Manager; as well as providing ad hoc support to the HR Co-ordinator

Skills and Experience:

• Strong IT skills including Microsoft packages. Knowledge of the Google suite would be desirable but not essential
• Able to develop positive on-going working relationships throughout the department and the School, providing excellent internal customer service
• Resilient and self-sufficient
• Experience of working within a team, but equally able to work independently under pressure, at pace and to tight deadlines with minimal supervision
• Well organised with strong planning, prioritisation and time management skills
• Strong attention to detail
• Excellent listening skills
• Confident communicator, both written and verbal
• Previous experience in an educational and/or HR environment desirable but not essential
• Ability to identify opportunities for improvements within the role
• Act with a high degree of integrity and honesty within the team
• Ability to remain calm, composed and flexible
• Ability to maintain the security and confidentiality of sensitive material

Hours of work: This is a full time office based role, 37.5 hours per week, Monday to Friday between the hours of 08:30 and 17:00 although flexibility will be given to the right person.

Start date: As soon as possible

Salary: £24,000 - £26,000 per annum depending on experience

Benefits:

• 28 days holiday plus bank holidays (excluding May Day)
• Eligible to join the Health Cash Plan after 6 months service
• Life Insurance after 6 months service
• Free lunch
• Onsite parking
• Culford Sports Centre gym membership and use of swimming pool
• Staff wellness sessions during term-time including staff circuits and Pilates
• Enhanced employer pension contributions to 5% with the ability to salary sacrifice
• Staff support programme including counselling, financial and legal support
• Staff discount on school fees
• Staff discount on Culford summer activity camps
• Support for training and on-going personal development
• Staff event days - annual Staff BBQ & Picnic in the Park for employees and families
• Entry to the Culford Classic Car show
• Staff discount at Adnams Bury St Edmunds, B&Q and All Saints Hotel

Applicants must be living in the UK and be able to provide suitable evidence of their Right To Work in the UK.

We encourage early applicants as this position may close at any time.

Please visit https://www.culford.co.uk/about-us/work-for-us to apply for this position. Please note applications will only be accepted where a Culford Application form has been completed.

Culford School is committed to safeguarding and promoting the welfare of children and we expect all staff to share this commitment. This post is exempt from the Rehabilitation of Offenders Act 1974; pre-employment checks will be carried out, references will be sought and successful candidates will be subject to an enhanced DBS check and other relevant checks with statutory bodies.

We comply with the Disclosure & Barring Service (DBS) code of practice and have a written policy on the recruitment of ex-offenders, both of which are available on request. As you have been shortlisted, you are required to declare any relevant convictions, adult cautions or other matters which may affect your suitability to work with children. As a result of amendments to the Rehabilitation of Offenders Act 1974 (exceptions order 1975) in 2013 and 2020, some minor offences are now protected (filtered) and should not be disclosed to potential employers, and employers cannot take these offences into account.

If you are unsure whether you need to disclose criminal information, you should seek legal advice or you may wish to contact Nacro or Unlock for impartial advice. There is more information on filtering and protected offences on the Ministry of Justice website.

Nacro - https://www.nacro.org.uk/criminal-record-support-service/ or phone 0300 123 1999

Unlock – http://hub.unlock.org.uk/contact/ phone 01634 247350 text 07824 113848