PA to Executive Headteacher / Head of School

Term time +3 weeks

St Anne’s RC Voluntary Academy joined the Emmaus Catholic Academy Trust in 2021 and this is a fantastic opportunity for a PA to Executive Headteacher / Head of School. Additionally, the school has undergone significant changes at Senior Leadership level which has had a positive impact on the school community.

As a community, following our Ofsted, June 2023 judged good, we are determined to become an outstanding school.

Role Overview:

The Personal Assistant (PA) to the Executive Headteacher/Head of School ensures the smooth operation of key administrative functions. The successful candidate will provide comprehensive administrative and secretarial support, enabling the Executive Headteacher/Head of School to focus on strategic leadership and overall management of the school.

Key Responsibilities:

Administrative Support:

• Manage the Executive Headteacher/Head of School’s diary, scheduling appointments and meetings.
• Coordinate and prepare agendas, minutes, and follow-up actions for meetings.
• Handle correspondence, including emails, phone calls, and letters, ensuring timely responses and appropriate action.
• Maintain and organise confidential files and records.
• Provide advanced secretarial services, including dictation, minute-taking, typing notes, proofreading, and filing.

Communication and Coordination:

• Act as the first point of contact for the Executive Headteacher/Head of School, handling inquiries with professionalism and discretion.
• Liaise with internal and external stakeholders, including staff, parents, governors, and external agencies.
• Receive and welcome visitors professionally, providing refreshments as required.
• Support with the planning and organisation of events, including logistics, catering, and materials.
• Assist with the preparation and dissemination of communication materials and presentations.
• Provide administrative support for Parents’ Evenings, Open Days, and other school events.

Additional Duties:

• Perform additional duties as requested by the Executive Headteacher/Head of School, demonstrating flexibility and a willingness to adapt to the needs of the Trust.
• Support training school by managing lesson observations and updating records.
• Provide administrative support related to evaluations and reviews.

Person Specification:

• Educated to degree level, or substantial experience in an administrative role within an educational setting.
• Excellent organisational and time-management skills, with the ability to prioritize tasks and meet deadlines.
• Strong written and verbal communication skills, with attention to detail and excellent proofreading abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to handle sensitive and confidential information with discretion.
• Strong interpersonal skills, with the ability to build effective relationships with a diverse range of stakeholders.
• A proactive and flexible approach to work, with the ability to adapt to changing priorities and demands.

If you would like an informal discussion regarding this role to arrange a visit to meet with the Executive Headteacher please email sarah.roche@stannesrcvoluntaryacademy.com

Our strong Catholic Ethos at St Anne’s means we are committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The successful applicant’s appointment will be subject to satisfactory references and satisfactory clearance by the Disclosure and Barring Service. Completed applications should be sent to Sarah Roche, Business Manager, by sarah.roche@stannesrcvoluntaryacademy.com