Part Time Receptionist (2 positions)

THE POST

We are currently seeking self-motivated, flexible and experienced Receptionists to join our St Bees School team in September 2024. The successful candidates will provide a friendly reception presence for the school in welcoming students, parents, staff, and visitors alike. The Receptionists will work closely with our Admin Manager in completing a varied range of administrative tasks to ensure the smooth running of the school.

HOURS OF WORK

We have two positions available covering the following hours of work, term-time only:

1.      Morning shift 8.00am to 1.00pm Monday to Friday (25 hours/week)

2.      Afternoon shift 12.30pm to 5.30pm Monday to Thursday, 12.30pm to 4.30pm Friday (24 hours/week

JOB DESCRIPTION

Main Responsibilities and Tasks:

·        Be responsible for manning reception during term time

·        provide a helpful, courteous and welcoming school reception service

·        promptly answer all incoming enquiries by telephone, email or other methods

·        complete the process of morning and afternoon registration by chasing up unauthorised absence

·        be responsible for arranging lesson cover internally during staff absence

·        open and or distribute incoming post and parcel deliveries

·        use our internal Management Information System “Engage”

·        ensure that staff, pupils and visitors use school systems and protocols when signing in or out and issues visitor passes as required. Organising refreshments for visitors as necessary

·        maintain confidentiality at all times in respect of school-related matters and prevent disclosure of confidential and sensitive information

·        monitor the reception email account and respond or forward as necessary

·        carry out administrative duties to ensure the smooth running of the school

·        keep the school reception area and displays neat and tidy

·        assist with the organisation of school trips, including booking coaches and venues

·        point of contact for daily school transport requirements and liaising with minibus drivers

·        first aid cover and close liaison with the school nurse

·        take the lead during fire drills and alarms ensuring sign in books are handed to the Designated Fire Marshal

·        book school photographers, making arrangement for the day, distributing proofs and assisting with order queries

·        overseeing vaccination requirements

·        completing student charges forms

·        continued personal development through completion of online training courses

·        undertake general office duties

ESSENTIAL CRITERIA

·        Experience of working in a school environment would be desirable

·        able to convey a sense of enthusiasm for the school;

·        able to summarise the school’s unique selling points (USP’s) clearly and simply;

·        smart and professional in dress and appearance;

·        a good administrative profile – well-organised, efficient, IT-competent;

·        a good interpersonal profile – a track record of interacting positively with colleagues, whether local or international;

·        a profile which is comfortable dealing with confidential issues

·        higher-order writing and presentation skills, and a convincing interpersonal profile;

·        drive, energy, commitment and stamina, able to work intensively;

·        a person of integrity, able to work independently within delegated authority;

·        able to work with humour and optimism in an intensive work environment.

APPLICATION

Your application form should contain contact details for three referees who may be contacted at any time during the recruitment process. Please indicate the context of each referee and their involvement with the candidate should be given.

All applications should be made on the School’s application form. CV’s should not be included. No supporting letter is required or expected since the application form specifies all required content. This information will be treated confidentially.