PE Department Administrator (maternity cover)
Channing School
Haringey
- £28,000 - £34,000 per year
- Quick apply
- Expired
- Job type:
- Full Time, Maternity Cover
- Start date:
- January 2025
- Apply by:
- 27 November 2024
Job overview
The post holder will be responsible for carrying out administrative tasks that facilitate the smooth running of the PE department.
● Working with the Director of Sport (DOS) and with PE staff to assist with the administration of the curricular and extra-curricular programme
● Booking coaches for away fixtures and other events and booking school vehicles, as required
● Inputting / updating & exporting data on school systems for the maintenance of student or other records in addition to generating reports as required
● Assisting with the organisation of 6th form games, including booking external facilities
● Updating risk assessment documents on a regular / annual basis for trips and fixtures
● Working with PE staff to carry out administrative tasks related to sports events & competition entries
● Liaising with the Facilities Manager to ensure that PE equipment is regularly inspected
● Booking refreshments for home fixtures or PE events
● Maintenance and ordering of supplies & replacement PE equipment after discussion with DOS. Researching best price and quality, completing orders and liaising with the Finance office for approvals to purchase.
● Assisting in the running of after school clubs and ensuring that registers are updated regularly or as required
● Maintenance of notice boards including team information, results and other information as required
● Providing information for school website to include results, match reports and any publicity opportunities for social media, as required
● Managing administration for school trips in the UK or abroad
● Ensuring the fitness suite is kept tidy and equipment regularly inspected to maintain a safe environment
● Carrying out termly stock checks.
● Attending department meetings and taking minutes
● Liaising with the Finance depart to ensure that parents are billed for extra-curricular activities or school trips as required
● Communicating with parents & external agencies as required
● Liaising with the school office to send emails to parents and others as required
● Assisting with the organisation of special events e.g. Founders Day, end of term events, open days and open evenings
● Organising and managing and helping to run the annual senior school sports day event
● Liaising with the school’s nurses to ensure that all First aid kits are regularly stocked.
● Administering First Aid when required
● Carrying out general administrative duties including photocopying, printing, filing as required
● Supporting PE Dept staff with maintenance / changes of IT systems
● Assisting with extracurricular clubs where required.
● Helping to set up PE equipment for lessons and extra-curricular clubs as directed
● Washing, organising and maintenance of kit, bibs and lost property
● Periodic tidying of stores
● Liaising and co-operating on a day to day basis, with all members of the PE department - Senior and Junior schools
Attached documents
About Channing School
The School
Awarded ‘Excellent’ in all areas inspected by ISI in 2022, Channing School is summed up by its vision, ‘Girls Enjoying Success’.
Girls at Channing enjoy academic success from a tailored educational programme that encourages confidence, independent thinking and provides girls with life skills to take on the next stage of their education as thoughtful, responsive, socially aware adults, prepared for the challenges of the world today.
Founded in 1885 by Unitarian sisters Emily and Matilda Sharpe, supported by Reverend Robert Spears, Channing School, named after notable American Unitarian William Ellery Channing, has been known as a successful, happy community. Remaining true to our Unitarian foundation, the School is an inclusive community that values the individual skills, spiritual beliefs, achievements and contribution of all members of the school community.
Academic achievement
Academic results are excellent – GCSE and A Level results consistently place us amongst the top-performing schools in the UK and London. Virtually all our sixth formers go on to HIgher Education, some after a gap year. Girls also excel in a very wide range of co-curricular and extra curricular activities, and especially in Music, Drama, Sport and Art.
Community spirit
The Head and members of staff know every girl personally and as an individual. We have a strong family tradition and an enthusiastic and supportive parents' association. The atmosphere is calm, focussed and purposeful. We set high standards emphasising concern and respect for the needs of others. A major feature of the school is the huge diversity of the extracurricular activities on offer to pupils and it is expected that all staff will contribute to this side of the life of the school. Opportunities exist for involvement in cultural, dramatic, sporting and intellectual pursuits and we like staff to assist in areas where they have a genuine interest and enthusiasm.
Exceptional setting
The school is in an attractive part of Highgate, with convenient transport links by road and underground. Visitors are often surprised at how light, green and open our site is. We have preserved the character of the older buildings, but completely refurbished and redesigned them to provide bright and spacious teaching rooms. Our ambitious £13m building programme, completed in 2017, has provided us with excellent dining facilities, a Music School, a new Sixth Form Centre, Sports Hall with fitness suite and a state-of-the-art Performing Arts Centre.
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