Post and Administration Assistant

Job Description and Person Specification

Post and Administration Assistant

The Worthgate School is looking to recruit a Post and Administration Assistant from November 2023. If you have excellent interpersonal and communication skills and enjoy a busy and interactive role, this could be for you.

This post holder will be required to manage the receival and distribution of post for students and staff. There will also be a requirement to undertake a variety of administrative tasks.

This is a full-time position for 37.5 hours week, term-time only. Hours are 8.30am – 5.00pm Monday to Friday. We are also happy to consider job share.

The Worthgate School values positive working relationships and seeks individuals who will support this ethos. 

Role reporting Structure: Reports to the Registrar (a member of the Senior Leadership Team)

Main Duties 

•   Dealing with all incoming and outgoing post for staff and students;

o   Logging and issuing student and staff post/parcels and maintaining a system that allows for correct issuing and tracking of all items;

o   Supporting the Exams’ Officer with the receival and distribution of exam-related post (including student examination papers and certificates) and maintaining a strict tracking system;

•   Supporting transportation bookings for students, staff and visitors, following safeguarding procedures as appropriate;

•   Producing School Certificates as required by SLT;

•   Supporting School graduation arrangements with the Registrar and Student Communications team;

•   Issuing and ordering stationery, books, textbooks and other orders for equipment or materials for staff and maintaining the School’s stationery supplies;

•   Support SLT with administrative duties as required.

Person Specification 

The job requires that you have: 

•   Maths and English GCSEs; 

•   Effective time management skills; 

•   Ability to prioritise conflicting demands; 

•   Ability to meet deadlines; 

•   Good communication abilities; 

•   Great interpersonal skills, both verbal and written; 

•   Good levels of IT literacy;

•   A calm and diplomatic approach; 

•   A willingness to play a part in the wider life of the School; 

•   Ability to work effectively, both in a team and autonomously; 

•   A willingness to accept additional responsibilities; 

•   The qualities of a strong role model for young people; 

•   An interest in working in an international environment;

•   A good understanding of the School’s Vision, goals and direction and bring these to bear in the role.

ABOUT THE WORTHGATE SCHOOL 

The Worthgate School Canterbury is a coeducational independent boarding school catering mainly for international students aged 13+. The School specialises in preparing students for pre-university exams, including I/GCSEs, A Levels, the International Baccalaureate (IBDP) and the University Foundation Programme (UFP). We offer our students a ‘home-from-home' experience, with an emphasis on a visibly caring culture across classrooms, boarding houses and extracurricular activities. We set high expectations for ourselves and each other and integrate language learning everywhere to equip our students for their continued education. Worthgate School is part of CATS Global Schools, a forward-facing organisation with a strong educational vision and mission. If you are interested in becoming  part of our team, we would love to hear from you. For more information about CATS Schools and our partners, please visit https://catsglobalschools.com/

About CATS Global Schools: 

In the context of international education, the name CATS is known and loved by generations of learners and is synonymous with excellence. Originally, CATS was an acronym for Cambridge Arts, Technology and Science, representing the focus of the founding schools based in the city. However, today, CATS Schools, is part of a much broader group: it brings together a number of schools in four countries (UK, US, Canada and China). Its portfolio includes independent boarding schools, an Arts University School, English language schools and a variety of summer schools all with the common purpose of “inspiring the next generation of world shapers.” 

Our commitment to inclusion and diversity

The Worthgate School is part of CATS Global Schools with locations in the UK, US and China; a global community of independent boarding schools, international high schools, an Arts School and English language schools preparing students aged 2-18+ for their next destination. CATS Global Schools is committed to diversity, inclusion and belonging. Building on our core values - Pioneering, Persevering, People - we pledge to deliver a series of events, guest speakers, and focus groups to ensure we offer respect and understanding to all communities. 

And finally

CATS Global Schools is committed to safeguarding and promoting the welfare of our students and expect everyone connected with the organisation to share this commitment. All positions are subject to safer recruitment pre-employment checks in line with KCSIE guidelines. Shortlisted candidates will be subject to online checks which may include social media. 

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