Principal’s PA and Admissions Administrator

PA to the Principal

1.       To maintain the Principal’s diary and bring meetings and appointments to their attention

2.       To organise meetings for the Principal including inviting other participants to meetings

3.       To ensure the Principal is briefed for all meetings with relevant correspondence, documents/presentations and in the Principal’s absence refer matters to the relevant members of the Leadership Team.

4.       To co-ordinate the agenda for Leadership Team meetings, take action points of meetings and then distributing promptly to Leadership team members

5.       To attend and take minutes of any other meetings as requested by the Principal

6.       To act as first point of contact for visitors, staff and students who have a meeting with the Principal

7.       To arrange hospitality and refreshments for the Principal’s visitors, meetings and school events as requested.

8.       To produce and distribute the school bulletin in conjunction with the Principal or the members of the Leadership team.

9.       To be confident in the use of the school’s MIS system (Arbor)

10.   Liaise with the Principal daily regarding the events of the day.

11.   Filter telephone calls before passing them to the Principal, if it is deemed necessary.

12.   Make any telephone calls as requested by the Principal and follow up any resultant actions.

13.   Attend relevant training and take responsibility for own development.

14.   Maintain College policy schedule.

Admissions Administrator

1.       Organise and liaise with staff, students, parents/carers and other agencies in order to support Christ’s College’s Admissions and Appeals process

2.       Work closely with teaching staff and the College Leadership Team on matters associated with Admissions and Appeals process

3.       Co-ordinate and manage the complete admissions programme for all new students joining the College

4.       Provide advice and guidance to staff, students, parents/carers and others for admissions

5.       Support with the organisation of open evening arrangements and tours for new students/transition

6.       As the outward face of the school to ensure prompt internal and external communication of information

7.       Undertake administrative tasks as directed by your line manager

8.       Scan documents and shred those no longer required.

9.       Request, collate, proof read and print reports/letters/documents as required as associated with admissions and PA role.

10.   To ensure the maintenance of accurate and up-to-date information concerning relevant pastoral information on the school’s management information system for new starters

11.   Administer the end-to-end Christ College Guildford’s Admissions and Appeals process ensuring that all applications, paperwork and relevant information is in place, information systems are updated and staff, students, parents/carers and others are well informed.

Promotion of School Values

1.       To contribute to whole school events as and when required

2.       To support and contribute to the School’s commitment to safeguarding all students. All schools in the Good Shepherd Trust are committed to safeguarding and promoting the welfare of children and young people. Therefore, all Employees working at Christ’s College are expected to share this commitment.

3.       To be aware of the School’s duty of care in relation to staff, students and visitors and to comply with all health and safety policies at all times.

4.       To be aware of and comply with the codes of conduct, regulations and policies of the School and its commitment to equal opportunities.

Flexibility

In order to deliver the service effectively, a degree of flexibility is needed and the post holder may be required to perform work not specifically referred to above.