Receptionist/ Administrator

Job Purpose

· To provide an efficient and professional service to professional visitors, parents and members of the public.

· To ensure the security of the school main entrance 

· To receive and monitor visitors to the school premises

Key Responsibilities

· Receive and welcome all visitors to the school whilst maintaining security of the front entrance.

· Ensure that all visitors are comfortable, and that the reception area is neat and tidy at all times.

· Miscellaneous reception duties to include, post, deliveries, parking, displays, meeting room bookings, school diary, lost property, student and staff badges, photocopying, filing, special events, new staff files, facility student updates.

· Register staff cars and issue passes. Contact staff when their car needs to be moved.

· Work as a member of the administration team and support them when required.

· Take/Redirect incoming calls and answer all email all enquiries.

· Input attendance from class registers onto database.

· Send out and receive messages as required.

· Support the typing of specific student related information for distribution within the school and where applicable, parents and carers.

· Assist parents regarding clinics, and liaison issues with the MDT and Tutors

· Support maintenance of the college information systems and SharePoint for student records.

· To carry out all duties in a manner which is consistent with Livability policies, procedures and practices.

Essential Qualifications, Skills and Knowledge

· Evidence of continued professional and personal development

· Level 1,2 or equivalent in English, Maths, ICT, or willingness to achieve.

· Advanced level in Microsoft Excel

· Experience of Data Administration

· Experience of working within a multi-disciplined team

· Word processing skills

· Good ICT skills

· Ability to show initiative and work independently

· Understanding of a busy school environment

· Accuracy/Attention to detail

· Ability to evaluate and prioritise own workload

· Excellent literacy/communication skills

· Willingness to learn new tasks

· Willingness to work part of the college team

· Punctuality and reliability

· Able to maintain respect and confidentiality issues

· Experience of working with in a similar environment (SEN)

· Knowledge and understanding of SQL databases

· Good working knowledge of Microsoft office (Word,Outlook)

· Knowledge of Makaton and other communication aids

· Flexible approach to working hours

Commitment to Safeguarding

This post is exempt from the Rehabilitation of Offenders Act 1974.

Livability Millie College is committed to safeguarding and promoting the welfare of students and staff. It is the responsibility of all staff and volunteers to share this commitment. All posts are subject to an enhanced DBS check and will follow our rigorous safer recruitment processes.

Livability Millie College strives to be a diverse and inclusive community and welcomes applications from people from all backgrounds.

Application Process

Job Description and Application Form on request – please contact Mo Obadare, mobadare@livability.org.uk

Closing date: Friday 30th of August 2024

Interview Dates: To be confirmed – week commencing 2nd September .2024

Early applications are strongly encouraged, and we reserve the right to close the advert should we feel able to appoint an appropriate candidate before the above dates. Visits to the setting are welcomed, and encouraged, by arrangement.