School Administrator

Horris Hill School is looking to appoint an outstanding Administrator to join the operational team. 

This is a hands-on role and the successful candidate will support the Bursar with compliance, HR and Financial processes. The successful candidate will have excellent organisational, administrative and communication skills and the ability to think ahead. Willingness to learn, work as part of the team and to support the wider life of the school is essential.  

This position provides an excellent opportunity to gain experience in HR, compliance and accounting, and offers access to further training. 

Main Duties and Responsibilities  

 Administration 

•  Maintain pupils’ weekend logs 
• Maintain accurate logs of pupils’ recharges 
• Liaise with external clubs’ providers regarding timetables and general logistics 
• Ensure external club providers hold appropriate safeguarding checks 
• Support the Bursar with financial and administrative tasks 
• Cover Reception duties when required 

 Staff Records 

• Maintain accurate records of staff holidays and staff absences 
• Maintain a staff training database and training records for academic and support staff 
• Ensure an appropriate training and development programme is in place for all staff 
• Book individual courses and arrange collective training, as required 
• Organise training for staff in line with compliance requirements 
• Organise induction for new staff 
• Support with inset training 
• Support SLT and line managers with probation reviews 

Recruitment 

• Support the recruitment process closely following safe recruitment guidelines 
• Prepare and place recruitment adverts for academic and support staff; prepare short listing and interview packs 
• Carry out DBS checks and other pre-employment checks 
• Ensure activity providers and contractors are appropriately vetted.  
• Maintain the Single Central Register of Appointments 
• Maintain accurate personnel files 
• Manage new starter and leaver processes, including ensuring induction training is delivered and completed 
• Maintain accurate employees' records providing payroll with accurate and timely information affecting pay, including starters, leavers, absences and overtime  

School Policies 

•  Ensure policies are reviewed by authors, the Head and Bursar, as appropriate, and are provided to Governors for review at the appropriate meetings. 
• Maintain electronic copies of final versions of policies, updating central records and website as appropriate and required.  
• Publish new or updated policies to the relevant stakeholder groups including staff, peripatetic teachers, volunteers, sport coaches and ISI via appropriate medium such as website, Every or ISI portal 
• Ensure that all changes to and updates on relevant legislation, regulations and current guidance are brought to the attention of appropriate parties 
• Support compliance with all UKVI immigration requirements and internal audits 
• Ensure compliance with data protection legislation. 

 Education and Knowledge 

• Educated at degree level  
• Experience of compliance within an educational setting 
• Experience of working in a regulated environment 
• Strong oral and written communication skills 
• Experience of drafting and proof-reading documents 
• Proficient user of Microsoft Office. 

 Personal Skills and Abilities 

• Strong attention to detail and ability to produce work with a high level of accuracy. 
• Ability to identify work priorities and manage workloads to meet deadlines whilst ensuring. that lower level priority work is kept up to date. 
• Ability to interpret and apply compliance regulations. 
• Ability to maintain efficient record keeping systems. 
• Ability to follow directions and work in collaboration with colleagues. 
• Ability to think ahead. 
• Willingness to research and keep abreast of relevant updates and best practice.  
• Willingness to work efficiently and effectively looking for ways of improving services and outcomes for colleagues. 
• Willingness to participate in further training and development opportunities offered by the School and able to share the experience with colleagues an apply learning to develop new approaches. 
• Flexible and adaptable in approach to working in an organization where unexpected demands can arise at any time. 
• Ability to comply with the confidentiality requirements of the post. 
• Share and support the school ethos and values and its commitment to providing a safe environment for pupil and staff. 
• Genuine interest in children and School life, willingness to contribute to the school community. 
• Sense of humor. 

Recruitment Process 

Candidates are required to submit a completed application form together with a supporting letter outlining the extent to which they can demonstrate their ability to do the job and meet the criteria indicated.  An application pack can be downloaded from the school website www.horrishill.com/vacancies.   Please submit applications to Paola Bright, Bursar@horrishill.com 

 ou should provide details of two referees and one must be your current or most recent employer. References will be taken prior to interview unless specifically requested. 

The School is committed to safeguarding and promoting the welfare of children and questions will be asked at interview to assess the suitability of candidates to work with our children. A copy of the school’s Safeguarding and Child Protection Policy is available to download from the School’s website. 

All appointments are subject to a satisfactory enhanced Disclosure & Barring Service check (including a check against the Children’s Barred List) and other pre-employment screening. This includes receipt of at least two references satisfactory to the School, medical fitness, qualifications check where relevant for the post, the right to work in the UK, an identity check and a self-declaration of childcare disqualification. Please see the enclosed Safer Recruitment Policy for further details. 

All appointments are made in accordance with our Equality policy and applicants should let us know of any special needs they may have. 

Further Information 

If you require any further information please don’t hesitate to contact the School Office on 01635 40594 or email office@horrishill.com.