School Secretary

Dear Prospective Candidate,

We are delighted that you have taken an interest in our School Secretary vacancy at Islamia Girls' School, London. It is important that our applicants are briefed on the school's distinct ethos and values as well as the opportunities, advantages and challenges that will arise. We understand that these factors matter significantly to perform both professionally and personally. We recommend you read the school website and look at the history of our performance. As Islamia Girls' School, London is an independent school, it has a sense that you are a home away from home, and many of our staff have been part of the team for several years. We are fortunate to have a dedicated team that is committed to helping students achieve their full academic potential whilst at the same time cultivating integrity and good moral character. Staff development is actively encouraged through on-going professional training.  

You will be responsible for ensuring the effective operation of the school front office. This includes undertaking administrative and clerical functions, providing a high standard of administration and contributing to the effective running of the school.

You will be working under the Deputy School Business Manager’s supervision but with the expectation of exercising considerable initiative in performing delegated duties, seeking the necessary advice, where appropriate.

You will be flexible, creative and have a positive attitude in dealing with all stakeholders of the school, contributing to the overall ethos of the school, having regard to its mission statement.

Qualifications/Experience:

• Bachelor's Degree - Desirable/Not essential

• A-level's or Equivalent

• GCSE'S or Equivalent

Knowledge Understanding and Skills:

• Ability to work with a range of people with the aim of ensuring the safety and welfare of children

• Excellent record keeping skills and attention to detail, in order to produce reports, take minutes of meetings, and produce documents.

• Excellent time management skills

• Effective communication and interpersonal skills

• Ability to build effective working relationships with staff and other stakeholders

• High level of competency in ICT (Email, Word, Excel, PowerPoint)

• Excellent oral and written communication skills

• Ability to demonstrate sound organisational skills, work under pressure and prioritise to meet deadlines

• Knowledge of safeguarding within schools

• Understanding of dealing with sensitive data and upholding the principles of confidentiality

Personal Attributes:

• Be confident, positive and approachable and have a friendly manner

• Flexible and adaptable

• Be professional, calm and act with courtesy at all times

• Ability to work under pressure and prioritise effectively

• Commitment to equality

• To maintain personal workload and ensure a healthy work/life balance

•To maintain the highest level of confidentiality with all aspects of work

• Full commitment to support and promote the School’s Islamic ethos 

Islamia Schools Ltd is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. An Enhanced DBS check and satisfactory pre-employment checks will be required for this post. This post is exempt from the Rehabilitation of Offenders Act.