School Secretary

We seek an experienced and enthusiastic School Secretary with excellent organisational and administrative skills to job share with an existing staff member. Experience of MS Office, flexible can-do attitude and excellent interpersonal skills are essential to the role.

The School Secretary is responsible for managing the day-to-day running of the School Office and acting as the first point of contact for parents and visitors to the School, presenting the school in an efficient and professional manner.

We are looking for candidates who are:

• Highly organised, efficient and effective, with a positive attitude;
• Excellent communicators with the ability to build relationships with pupils, parents and colleagues
• Enthusiastic, caring and willing to contribute to all aspects of school life.

Hours, Salary & Benefits:

Contract: year round, part time role.

Hours: 26 hours per week, Monday - Wednesday alongside a job share.

Term time office opening hours - 7:30am - 6pm.

School holidays office opening hours - 8am - 5pm.

Salary: £16,224 pa

Start Date: September/October 2024

Benefits:

• 5% employer pension
• Cycle to work scheme
• Means tested staff discount
• Complimentary lunches
• Pro-rota paid holiday + bank holidays per annum
• Access to the group's counselling scheme
• Discretionary Christmas stand down

Job Description:

• With the School Secretary Job Share, take responsibility for the effective management and organisation of the School Office.
• To maintain confidentiality at all times including implementing data protection policies, security of information and confidential files.
• To maintain an up to date and accurate pupil and staff database on the school management information systems.
• To lead First Aid in the school and be responsible for keeping accident records and reporting, pupil medicine records and first aid kits. This will also include overseeing individual pupil care plans, allergy and dietary information and liaising with all relevant stakeholders.
• To maintain secure procedures for admitting visitors to the school including operating the main gate when any visitors arrive, signing in and checking out all visitors, issuing of visitor badge, etc.
• To maintain accurate registers of children on site and attending after school clubs, trips and sporting events.
• Ensure processes are in place to monitor attendance and punctuality, including providing information for the Senior Leadership Team.
• To carry out administrative tasks as required by the Head / School Business Manager.

Person Specification:

• A highly organised, efficient and effective individual, with a positive attitude.
• Excellent communication skills and the ability to build relationships with pupils, parents and colleagues.
• Enthusiasm for education and a willingness to contribute to all aspects of school life.
• An understanding of the confidential nature of the role, strong ethics and a total commitment to maintaining confidences.
• Strong IT skills
• Accuracy and attention to detail
• Previous administrative experience is essential, experience in educational settings would be an advantage but not essential.
• A Paediatric/Emergency First Aid at Work qualification would be an advantage, but training can be given.

Please see full details in the candidate pack.