Field trip Risk Assessment template

Easy to understand potential risk and plan your field trip safely and hassle-free. Stay safe!
When preparing risk assessment documents for a school field trip, it’s important to ensure that all potential risks are identified, assessed, and mitigated. Here is a general outline of what these documents should include:
Trip Details:
Date and duration of the trip
Destination and itinerary
Purpose of the trip
Number of students and staff attending
Contact Information:
Emergency contact numbers for staff
Contact details for the destination
Local emergency services contact information
Risk Identification:
Transportation risks (e.g., accidents, delays)
Environmental risks (e.g., weather conditions, terrain)
Health risks (e.g., allergies, medical conditions)
Activity-specific risks (e.g., swimming, hiking)
Risk Assessment:
Likelihood of each risk occurring (low, medium, high)
Potential impact of each risk (minor, moderate, severe)
Risk Mitigation Strategies:
Measures to prevent or minimize each risk
Emergency procedures and protocols
Supervision ratios and staff responsibilities
First aid provisions and medical support
Participant Preparation:
Required clothing and equipment
Briefing on safety rules and expectations
Information on behavior and conduct
Consent and Medical Information:
Parental consent forms
Medical information and emergency contacts for each student
Review and Approval:
Signature of the person conducting the assessment
Approval from school administration
Contingency Plans:
Procedures for handling emergencies
Communication plan for informing parents and school authorities
Ensure that all staff involved in the trip are familiar with the risk assessment and that a copy is accessible during the trip. Regularly review and update the document as necessary, especially if there are changes to the itinerary or participants.