Tes Room Booking

Repeat bookings over days, weeks or months and should the room be unavailable on any recurrence, an alternative can be chosen.

Ensure you never forget about a booking by having a reminder emailed to you beforehand.

Require confirmation from an administrator or privileged user for bookings in certain rooms.

Finely tune permissions for different users and configure rooms and resources so they can only be booked by certain users (for example “maths trolley” can only be booked by the maths department).

Set limits on how many weeks in advance a user can make a booking, whether bookings have to be made within 24 hours notice, and even place a restriction on the number of hours that can be booked per week.

Record useful information – such as booking purpose, meeting title or agenda information – as a booking note.

Users can also request custom options such as tea and coffee, snacks or lunch, which are automatically emailed to the catering department upon booking confirmation.

Manage letting your facilities to external hirers with the lettings module.

Automatically calculate costs for each booking.

Create price plans for each resource and for different types of hirer or discount (such as standard rate, weekend rate or charity rate).

Add chargeable items such as equipment hire, pitch lights or insurance.

Generate, email and track invoices automatically.