The challenge
Safeguarding is of the utmost importance to the staff at Ysgol Bro Lleu. On average the school records 230 substantive concerns per academic year. Prior to adopting MyConcern each of these concerns required the completion of a ‘Safeguarding Questionnaire’ by a member of staff. These surveys usually take 20 minutes to complete, costing staff 76 hours and the school £1596 per year.
On average 75% of these concerns need to be followed up with face-to-face discussions with the Headteacher. Ysgol Bro Lleu estimates that each of these discussions had a staff cost of £34, meaning that this process cost £5882 per year.
Of these concerns, an average of 25% result in a need for meetings between staff and an external agency. Staff spend two hours in preparation for these meetings (gathering data, clarifying chronologies and timescales etc.), meaning Ysgol Bro Lleu was spending a further £1806 in staff time.
Across the year 5% of these concerns will result in formal case reviews. These require a minimum of 2 hours of preparation costing the school a further £84 per year.
The solution - Tes MyConcern
In total, Ysgol Bro Lleu were spending over £9000 on safeguarding using their previous system. They needed a solution that would streamline their processes, saving their staff time and allowing them to spend their school budget more efficiently. They became one of the first establishments in Gwynedd to adopt MyConcern to manage their safeguarding requirements.
